COLLECTION MANIFEST & ASSET LIST
SECURE IT DISPOSAL — CHAIN OF CUSTODY DOCUMENT
Job reference:
Date of collection:
Client company:
Collection site address:
Client contact on site:
Triset engineer:
DPA reference (if signed):
Waste transfer note ref:

A — EQUIPMENT MANIFEST

List every item collected. Attach additional sheets if more than 15 items — each sheet must be initialled by both parties.

# Item type Make / Model Serial number Condition (W/F)* Data-bearing? (Y/N) Notes
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

*W = Working, F = Faulty. Extra sheets initialled: ______ (count)

B — COLLECTION DETAILS

Equipment counted and verified against this manifest by both parties
All data-bearing devices identified and flagged in column 6
Client confirms ownership/right to dispose of all listed equipment
Photographs taken at collection (count: ______ )
Linked DPA signed (ref above) — data-bearing equipment authorised for processing
⚠️ HAZARDOUS ITEMS POLICY: Batteries must remain installed in units. CRT monitors, loose batteries, damaged/swollen batteries, fluorescent tubes and liquids are NOT accepted under this manifest. Hazardous-item disposal must be arranged separately with a licensed hazardous-waste specialist. Items presented contrary to this policy will be left on site and noted here:

Notes:

C — PROCESSING INSTRUCTIONS (completed by client)

Wipe all data-bearing devices — reuse / resale channel (Certificate of Erasure per device)
Destroy data-bearing media (failed drives / policy requirement) — Certificate of Destruction
Asset recovery: assess value and share proceeds as agreed (____ % client share)
Recycling only — no resale of listed items

D — CHAIN OF CUSTODY

Handover at collection: Equipment transfers from Client to Triset Ltd (EA registered waste carrier, broker and dealer, no. CBDU662175) as described in this manifest and any linked Data Processing Agreement. Triset assumes secure custody from the time of signature. Equipment will be transported directly to Triset's secure processing location and processed per the instructions in Section C. Waste documentation (transfer note) will be issued and retained per statutory requirements.

CLIENT (releasing equipment)

Signature
Name (print)
Position · Date

TRISET LTD (receiving equipment)

Signature
Engineer name (print)
Date · Vehicle reg
Triset Ltd · Company No. 17116041 · Manchester, UK · [email protected] · +44 7491 569294 · triset.co.uk
Companion documents: Data Processing Agreement (signed prior) · Certificates of Erasure/Destruction (issued within 5 working days) · Waste Transfer Note
📌 Print 2 copies — both parties sign both; one retained by each. White-out or overwriting invalidates entries — strike through and initial instead.